System security and ease of use Abstract


Systemsecurity and ease of use


Ethicaland legal issues require that the security of health care data andinformation be held with most regard in the health careorganizations. Various hospitals, especially the admissionsdepartment involve the use of very sensitive patient data.Unfortunately, the admissions department experiences variouschallenges in safeguarding their data. This implicates the Departmentby presenting a negative impact on the staff involved in the breachof health care data. Certain security measures may be put in place toprotect the data although some might affect the ease of use of theinformation. A balance should be stroke between the data security andease of use. These issues presented above form the basis ofdiscussion for this paper.

Keychallenges in a hospital’s admissions department in ensuring thesafety of sensitive data.

Theadmissions department of a hospital deals with vital and sensitivedata of the hospital’s patients. The department should alwaysundertake the necessary measures to ensure the safety of sensitivedata. Various challenges are experienced as the department ensuresthe safety of this information and they include the use ofinappropriate systems for data storage, employing personnel with abad character, and lack of funds to carry out necessary periodic riskchecks. The hospital’s admissions department should ensureallocation of funds to carry out necessary periodic checks andpurchase of efficient systems for data storage to promote systemsecurity. The department should work closely with the human resourcedepartment to carry out the necessary search of the background of anyemployee before engagement with the admissions department.

Implicationsof security breaches of health care data

Asecurity breach of a hospital’s admissions department could resultin far-reaching implications to the individual assigned the task andthe hospital. The breach of admissions data in a hospital results inreputational and financial harm (Sandstrom, 2007). A security breachof a patient’s information admitted in a hospital could exposevital information and data to fraudsters who use the information inthe processing of false claims. This would result in a financialburden for the hospital because, in such a case, a change of thecurrent system would be required obligating the hospital financially.A fine might also be imposed on the hospital by state and federalgovernment. On the reputational harm, people will lose trust in thehospital and thus avoid seeking its services. It is very hard torebuild patient trust resulting in a low turnout for patients. Suchscenarios impact the hospital’s management negatively because theblame may fall on them for failure to put up systems that ensure thesafety of the admissions data. The employee tasked with the role ofsafeguarding the data may also be subjected to punishment such aslosing their job.

Securitymeasures to control security breaches

Theadmissions department can opt to carry out a periodic security riskanalysis that is also a requirement of the HIPAA organization. Theperiodic checks help seal any loophole in the admissions departmentthat would have exposed data to a security breach (Kolin &ampEksheir, 2014). The risk analysis should have some technicality toensure identification of real vulnerabilities and a development of aneffective remedy to address them. Data encryption can also be appliedas a security measure, and it should be in a way that the personneldealing with the data do not have a hard time in accessing anypatient’s information. These measures, could to some extent, affectthe ease of use of the information system by the staff negatively.For instance, data encryption may make it complicated for the staffto obtain certain information about a patient.

Balancebetween data security and ease of use

Thereshould be an appropriate balance between data security and ease ofuse for a hospital’s admissions department to work effectively andefficiently. The balance calls for an ability for the admissionsdepartment makes use of the best control measures that promote datasecurity while at the same time ensuring the personnel dealing withthe information do not have a hard time to access vital patientinformation.


Thereadmissions department of a hospital experiences various challenges inensuring the safety of sensitive data. The hospital should employcertain factors that ensure the security of the systems to avoid asecurity breach. There are implications of a security breach ofhealth care data impacting the personnel dealing with the informationand the hospital as a whole. Security measures should, therefore, betaken to avoid a security breach. It is important to consider theeffect of these measures on impacting the ease of use of informationby the staff. This can be achieved by ensuring an appropriate balancebetween data security and ease of use.


Kolin,K., &amp Eksheir, K. (2014). Revamped note-taking system ensuresease of use, confidentiality. DisabilityCompliance for Higher Education. 20(6),1-7.

Sandstrom,R. (2007). Commentary on “Use of Demographic and QuantitativeAdmissions Data.” PhysicalTherapy. 87(9),1194-1196.