PROJECT MANAGEMENT 3
Project managementis a complex job for the managers since they have to supervise eachand every stage to ensure that it is successful. The organization hasto support all the stakeholders with the necessary tools andresources so that the project goals can be attained. It is importantfor the top management to award ceremony to all stakeholders whoparticipated in the project. All the stakeholders should be part andparcel of the project bearing in mind that if they successful theycan win the customers and thus having a competitive advantage overthe other organizations. Communication is paramount when dealing withthe five phases of project management. Failure to communicate impliesthat the stakeholders have planned to fail and thus they cannotattain the goals. The paper seeks to discuss five phases in theproject management to award ceremony.
In this first phase,the project is started and a ceremony is awarded since theorganization has a new project that will involve all the stakeholdersin that year. The project is named and as well defined at adiversified level. The ceremony is awarded to motivate thestakeholders that the new system is starting as soon as possible andthus they should engage in the development so that the goals can beattained. The project sponsors and the stakeholders perform theirduties in this stage. The feasibility study is conducted in thisstage. If the project will involve IT project then it implies thatanalysis will be conducted (Meredithand Mantel, 2009). At the end of each and every phase a ceremony isconducted so that all the stakeholders can be aware that the phase iscomplete and the goals have been achieved. The ceremony must awardthe key stakeholders who have participated and have made the phase tobe successful ready to shift to the next stage.
This is the secondstage of the event. The management has to plan and develop the plansthat will be used in the second phase since the first phase hasdirected the stakeholders what will be done in the second level. Inthis stage the plans has to be costly to the organization since itwill take time researching about the project, what can be done tooffer quality product. Communication in this stage is vital and themanagement has to risk in terms of resources so that the goals cab beachieved. In this stage schedules must be conducted so that each andevery stakeholder is aware of what should be done. The gantt charts,milestone charts are used to estimate the resources that will be usedwhich will involve planning and the communication method that will beused by the stakeholders due to deadlines, milestones and thedeliveries (Raj, Walter and Rashid, 2013). In this stage the projectmanagers have already indentified some of the risks that are likelyto occur in the later project management phases. Hence thestakeholders have to manage the risks since they have alreadyindentified the risks. To manage the risk it implies the stakeholdershave to analyze and indentify the risks, mitigation approaches thatneed to be used and the risk response in terms of planning. In thisstage awarding is needed since stakeholders are working in groups sothat they can attain the goals.
Awarding ceremonyshould be held in this third phase since it is a vital stage. All thestakeholders are aware of what is need at the end of the project. Inthis stage the deliverables are developed and they have to becompleted using the plans that were developed in the first twophases. This implies that the stage is complex since the stakeholdershave to implement what they have been planning for almost the entireperiod. The project execution together with project monitoring andcontrol usually occur simultaneously. In this stage management tasksinvolves capturing of the project metrics using status meetings,development updates by the top level management and status report.Additionally, the human resources department has to report theperformance to all the stakeholders so that they are aware of theproject progress (Johnston and Clark, 2012). In this stage ceremonythat are awarding the stakeholders must be conducted since it is avital stage that need great care based on that the stakeholders areimplementing what had been planned in the previous stages. The stageis important since implementation occurs in this stage. The resourceshave to use the resources budgeted and all the stakeholders have tobe creative and innovative so that they can implement the planningstrategies that have been discussed in the previous stages.
In this stage thetop level management measures the performance of the project and theprogress using the management plan that has been discussed in thefirst two phases. In this stage there is verification of the scopeand control since the management has to check and monitor the scope.The scope is monitored since the end result of the project is toattain the goals (Bhimani and Bromwish, 2010). Different measures aretaken to ensure that the project is on track. In this phase themanagement has something that they can smile for based on the factthat they have a project which is almost complete though they havenot concluded about it. A ceremony is also held so that thestakeholders are encouraged to continue with the same team spirit.After concluding that the project is achieved the top levelmanagement should hold a ceremony is a different location from wherethey have been working so that they can be alerted that the projectis almost in complete.
In this stage theproject has been completed and thus it is formally closed. Themanagement and all the stakeholders feel part and parcel of theorganization since they have attained the goals. The last phase isclosure, in this stage the project is officially closed whererecognition of the members who have made the project to beaccomplished is done rewarding is also done in this phase. Inaddition to that the contract is terminated if the contractors wereengaged in the construction.
It is the role ofthe management to ensure that all the stakeholders work in teamworkso that the goal of the project is attained with the set timeframe.Planning is a vital tool that is used in the project management andif the stakeholders and their top level management do not plan inadvance they have already planned to fail. It is the role of each andevery stakeholder to work diligently and effectively so that they canattain the goals.
Bhimani,A. and Bromwish, M. 2010. Management Accounting:Retrospect And Prospect CIMA Publishing [electronic resource]
Johnston, R. and Clark, G. 2012. Service Operations Management,4th Ed. London: Prentice Hall.
Meredith.J.,and Mantel, J. 2009. : A ManagerialApproach. London: John Wiley and Sons.
Raj, R., Walter, P. and Rashid, R. 2013. Events Management:principles and practice, Sage, London.