Case Study The wedding part 5

CaseStudy: The wedding part 5

CaseStudy: The wedding part 5

Riskassessment

Awedding, similar to other types of events is likely to face a numberof risks that might jeopardize it. This section analyzes four keypotential risks (weather, unexpected guests, vehicle breakdown, andpower surge) that Tony and Sue’s wedding might be faced with.

Weather

Adrastic change in weather condition may frustrate the wedding in manyways. For example, a sudden rainfall or other forms of precipitationmight force some guests to get out of the venue in the middle of thewedding (Ruonala, 2013). In addition, a sudden rainfall might forcethe wedding committee to postpone some activities to wait for therains to stop or even do away with them in case the rains take a longtime. A failure to keep track on weather forecasts is among the majorcauses the risks associated with bad weather. This implies that bestcan avoid the risk of bad weather by following the weather forecastfor about 4-5 days before the actual wedding day. In case the eventorganizers expect a bad weather, especially rain or precipitation,emergency tents may be made available before the wedding starts.

Unexpectedguests

Althougha wedding is a social event that brings people together to cerebrate,a large number of people than expected can be a bother to theorganizers. The budget of Tony and Sue’s wedding takes account ofabout 150 guests, which means that a number of guests that exceeds150 might result in overcrowding and resource constraints (Hedgehog,2015). For example, the number of seats in the venue will be about150, which implies that any additional guest will have to follow theevent while standing. This might cause inconvenience to the guestsand give a negative image of the wedding wince it will indicate thatthe wedding was poorly planned. The risk of uninvited guests mightcome from two different sources. First, Tony and Peggy might forgetto invite some of their friends (including former schoolmates) whomight get the news of their wedding in the last moments and decide togatecrash. Some of the invited guests might decide to come with theirfriends, thus increasing the number of people to above 150. The riskof unexpected guests can be prevented by indicating in the invitationcard that the wedding is an “invites only” event.

Vehiclebreakdown

Theentire wedding will involve the movement of wedding partners, theirparents, and special guests, who will be using hired vehicles. Thebreakdown of any of these vehicles is an unpredictable occurrencethat might affect the flow of activities during the wedding day(Hungelmann, 2015). For example, the breakdown of the bride’s carmight result in unprecedented delay of the wedding. In most cases,brides are carried by a special car that has been prepared anddecorated for that purpose. This implies that a break of such a carmight require more time to get an alternative one. The eventorganizer will reduce the risk of vehicle breakdown by outsourcingthe service to a car hire firm that has experienced members of staff.A car hire firm is likely to get an alternative car in case any ofthem break down since it specializes in wedding and similar events.

Powersurge

Blackoutsare another category of risks that is quite unpredictable and mightaffect the flow of events during the wedding. Availability and thelack of flow of currency is beyond the control of the eventorganizers, which implies that the wedding organizers might be caughtby power outage unaware (Burlando, 2014). The blackout might denyattendance the opportunity to undertake some events, such as thedance and listening to the DJ’s music). In addition, blackoutsmight affect communication since the sound system will be powered byelectricity. Similarly, lights might go off, leading, which mightforce event organizers to stop the wedding cerebrations. The weddingcommittee should use multiple alternatives to reduce the negativeimpact of power surge. Some of the key alternatives include a backupgenerator, candles, and a live band to replace the DJ.

Table1: Risk assessment matrix

Risk

Impact of the risk

Likelihood of the risk occurring

Level/degree of the impact of an anticipated risk

Action to prevent the risk

Individuals responsible

Action plan

Bad weather

-Postponing of activities

-Low turnout

high

high

Following weather forecast news from 5 days to the wedding day.

Wedding committee

Emergency tents

More than expected guests

-Resource constraints

-Poor image to the public

Medium

Medium

-Use the words “invites only” in the invitation cards.

Wedding committee

-Use a list of invited guest at the entry point.

Vehicle breakdown

-Delay activities

Medium

Medium

Outsource transport service to a car hire firm

Wedding committee

Have the car hire firm partner with the wedding committee to oversee the flow of events.

Power surge

Interrupted dancing, DJ, lights, and sound system.

High

High

Assess trends of power surge in the avenue and surroundings

Chair of wedding committee

Backups, including a generator, candles, and a real life band.

References

Burlando,A. (2014). Poweroutages, power externalities, and baby boomers.Eugene, OR: University of Oregon.

Hedgehog,M. (2015). Seating assignments: How to deal with unexpected guests?WeddingBee.Retrieved November 26, 2015, fromhttp://boards.weddingbee.com/topic/seating-assignments-how-to-deal-with-unexpected-guests/

Hungelmann,J. (2015). Riskassessment for weddings.Dallas, TX: International Risk Management Institute, Inc.

Ruonala,A. (2013). Anassessment of future trends in wedding planning.San Luis Obispo: California Polytechnic State University.